Step 5 – Periodic Reviews
- The audit report may demand a mid-term review to be carried out about half way through the certification period (12-24 months after your initial certification).
- During this review, your chosen audit firm will verify that your systems are still working effectively and that you have addressed all non-conformances. A mid-term review audit is usually shorter and cheaper than a full certification audit. It can be limited to desktop work, but sometimes requires on-site visits.
- At the end of the certification period, you will need to carry out a re-certification audit to renew your company's certificate and RJC membership.
Principles on Re-Certification validity dates:
To facilitate audit reports are received by the RJC on time, we encourage members to schedule their re-Certification audits a few months in advance of when the audit is required to ensure auditor availability, and to review and approve draft audit reports provided by the auditor in a timely manner. For more information on your RJC audit and preparing for it, please see 'Step 2 - Audit'.
Receiving audit reports on time:
If a re-Certification audit report is received on time, i.e. within 3 months before or 3 months after the members’ re-Certification deadline, the RJC will issue a new Certificate with a start date which is seamless with the expiry date of the old Certificate. This means if a member is due for re-Certification on the 31st December 2016, the RJC will accept audit reports from 30th September 2016 up to 30th March 2017 and during this time, issue a new Certificate beginning 1st January 2017.
Receiving audit reports late:
If an audit report is received by the RJC more than 3 months after the expiry of the current Certificate, the RJC Management team reserves the right to issue the new Certificate on the day the report is received, thereby resulting in a gap between Certificates. In addition, the expiry of the new Certificate will remain the same i.e. if a member is due for re-Certification on the 31st December 2016 and the audit report is submitted to the RJC on 25 April 2017, the new Certificate may be dated to begin on 25 April 2017 but still expiring on 31st December 2019. Please note that the start and expiry dates of each certificate are listed on the member's listing on the RJC website.
Receiving audit reports early:
If an audit report is received by the RJC more than 3 months before the expiry of the current Certificate, the RJC Management team reserves the right to issue the new Certificate valid from before the expiry of the old Certificate. I.e. if a member is due for re-Certification on the 31st December 2016 and the audit report is submitted to the RJC on the 10 August 2016, the new Certificate may be dated from the 10 August 2016, and be valid until 10 August 2019.
Example: An RJC member is due for Re-Certification on the 31st December 2016: