2017 Chain of Custody (CoC)

The CoC Standard aims to support claims for responsible sourced jewellery materials (known as CoC material), produced, processed and traded through the supply chain. The standard requires companies to have a policy and risk management frameworks for conflict sensitive sourcing practices, drawing on the OECD Due Diligence Guidance for Responsible Supply Chains of Minerals from Conflict Affected and High-Risk Areas. It also sets our requirements for confirming the eligibility of CoC materials and its segregation and transfer.

IMPORTANT UPDATE - 3 February 2020!
Please note from 3 February 2020, members will now be able to have their silver supply chains audited under the 2017 Chain of Custody (CoC).

Frequently Asked Questions

Please click on the + to view the answer to the most frequently asked questions below:

When does the inclusion of silver apply to the 2017 Chain of Custody (CoC) standard?
It applies from the date of its release 3 February 2020. Any audits from this date onwards can include silver within the scope of an RJC CoC audit.
Who is it applicable to?
The inclusion of silver in an RJC CoC audit can be applied to anyone within the jewellery supply chain, i.e. mine to retail. The RJC CoC standard is a voluntary standard as is its certification scope and materials included within the audit scope.
How is the CoC standard applied to silver?
Silver will follow the same practices and requirements as the other materials applicable to the RJC CoC.
What is the grandfathered silver and how is this applicable to the CoC standard?
The same procedures apply for grandfathered silver compared to gold and PGM. Grandfathered material must have a reliable record demonstrating its date of ownership, extraction or manufacture prior to 1 January 2012. The refining date is either permanently shown with a mark, verified by the refiner or determined through bank depository or inventory records. In some cases, if the refining date on silver is not shown, it may be inferred by checking the refiner’s mark against the list of LBMA “former smelters and assayers of good delivery silver bars.”
Any silver to be declared as ‘grandfathered’ or for a transfer document to be listed as ‘grandfathered’ for the purposes of RJC CoC must have verifiable evidence of its ownership, extraction or manufacture prior to 1 January 2012.
Do I need to undergo CoC certification?
CoC is a completely voluntary standard. You do not have to obtain CoC certification as part of your membership to RJC. If you do undergo CoC certification, you can choose the scope of the CoC certification (excluding sub-contractors) and the materials in scope.
Are there any requirements to undergo CoC certification?
Yes, you must first either have a current valid RJC COP certification or have your CoC and COP audits conducted as part of a combined audit to be granted a CoC certification. Members will not be granted CoC certification first as a standalone certification.
If I am already CoC certified and want to include silver what do I do?
If you’re already CoC certified for gold and/or PGM, to include silver we recommend that you include this expansion to material scope during your re-certification audit or mandatory surveillance audit. However, if you wish to incorporate silver into your CoC certification sooner than your next CoC audit, you can undergo a scope expansion audit as soon as necessary. Please contact an RJC accredited auditor to book this audit.
Is the CoC standard retrospectively applicable?
The CoC standard is not retrospectively applicable to stock or products bought / traded / manufactured or processed. If you have already bought CoC material and you are not currently CoC certified, this material is not eligible for CoC certification. You are not able to pass on that material as CoC certified. This is also applicable to products that have been manufactured using bought CoC material, if the product was manufactured prior to you obtaining CoC certification, this product cannot be sold as CoC certified.
Is material or products sent to outsourced subcontractors applicable for CoC certification?
CoC material or products sent to non-CoC certified outsourced contractors is not applicable to be considered CoC material. However, if the outsourced subcontractor has been listed as an outsourced subcontractor within your CoC certification scope and has also been visited by yourself (and possibly an RJC accredited auditor) to ensure that the outsourced subcontractor complies with CoC provision 4, then that material or product can be considered applicable for CoC certification.
How do I ensure that the 'chain' of my CoC is not broken?
Ensure that you maintain a valid RJC CoC certification. Only buy materials or products from a RJC CoC certified supplier. If you utilise an outsourced subcontractor you must ensure that they are compliant with CoC provision 4 (this may need to be verified by an RJC accredited auditor) or they themselves are RJC CoC certified. If you sell materials or products to a non-CoC certified company then the chain ends with you. If you sell materials or products to a RJC CoC certified company then the chain continues.
I have a 2013 COP, can I obtain a 2017 CoC with silver?
No. Silver is only applicable within the 2017 CoC for members with a 2019 COP certification.

Timelines for auditing the 2017 CoC:

IMPORTANT UPDATE - 1 JANUARY 2019!
Please note from 1 January 2019, members will no longer be able to be audited against the 2012 Chain of Custody (CoC). Please watch the short video below for more information.

 

Below you’ll find the documents, support tools and training to help you comply with the 2017 CoC standard:

2017 CoC documentsSelf-assessmentAudit CycleTrainingOther languages

Download the documents here:

2017 CoC Standard:

2017 CoC Standards Guidance:

Assessment Manual 2019:

2017 CoC self-assessment:

The self-assessment workbook (excel file) can be downloaded from dropbox (using the button below). It can be used by both MAC and PCs. If you cannot download from dropbox or have any issues or questions, please email the RJC using training@responsiblejewellery.com 

Outsourcing contractor assessment:

The outsourcing contractor assessment workbook (excel file) can be downloaded from dropbox (using the button below). It can be used by both MAC and PCs. If you cannot download from dropbox or have any issues or questions, please email the RJC using training@responsiblejewellery.com 

Click on the table to see a larger version.

Training on the new CoC:

We hope to improve content over the next few months, such as adding images, photos and re-working content to make it more digestible to understand. Any comments or feedback  please email training@responsiblejewellery.com

french flag French translations:

2017 CoC Standard:
2017 CoC Standards Guidance:

2017 CoC self-assessment in French:

The self-assessment workbook (excel file) can be downloaded from dropbox (using the button below). It can be used by both MAC and PCs. If you cannot download from dropbox or have any issues or questions, please email using training@responsiblejewellery.com 

Outsourcing contractor assessment in French:

The outsourcing contractor assessment workbook in Italian (excel file) can be downloaded from dropbox (using the button below). It can be used by both MAC and PCs. If you cannot download from dropbox or have any issues or questions, please email using training@responsiblejewellery.com 

Italian flag Italian translations:

2017 CoC Standard:
2017 CoC Standards Guidance:

2017 CoC self-assessment in Italian:

The self-assessment workbook (excel file) can be downloaded from dropbox (using the button below). It can be used by both MAC and PCs. If you cannot download from dropbox or have any issues or questions, please email using training@responsiblejewellery.com 

Outsourcing contractor assessment in Italian:

The outsourcing contractor assessment workbook in Italian (excel file) can be downloaded from dropbox (using the button below). It can be used by both MAC and PCs. If you cannot download from dropbox or have any issues or questions, please email using training@responsiblejewellery.com 

Principles on ​re-certification validity dates:

All Certificates become active from the date of receipt of the audit report by the RJC management team. When audit reports are not sent in a timely manner, this can result in gaps between subsequent Certificates. In response to this, the guiding principles below have been agreed by the RJC Board, which have been designed to encourage that member​s’ certifications remain continuous​ during re-certification.

Gap in CoC certification
Please note: if there’s a gap in CoC certification, the member will not be able to sell any material as CoC material until the re-certification has been complete. This may entail stockpiling CoC eligible material to sell as CoC material only when re-certified.

 

To facilitate audit reports are received by the RJC on time, we encourage members to schedule their re-certification audits a few months in advance of when the audit is required to ensure auditor availability, and to review and approve draft audit reports provided by the auditor in a timely manner. 

In accordance with RJC values, these guiding principles will be applied on a case by case basis by the RJC Management team to ensure fairness and the integrity of the RJC Certification system.

 

Please email training@responsiblejewellery.com in case you have any questions or see the Contact Us page for other contact details.

 

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