2017 Chain of Custody (CoC)

The CoC Standard aims to support claims for responsible sourced jewellery materials (known as CoC material), produced, processed and traded through the supply chain. The standard requires companies to have a policy and risk management frameworks for conflict sensitive sourcing practices, drawing on the OECD Due Diligence Guidance for Responsible Supply Chains of Minerals from Conflict Affected and High-Risk Areas. It also sets our requirements for confirming the eligibility of CoC materials and its segregation and transfer.

Timelines for auditing the 2017 CoC:

IMPORTANT UPDATE - 1 JANUARY 2019!
Please note from 1 January 2019, members will no longer be able to be audited against the 2012 Chain of Custody (CoC). Please watch the short video below for more information.

 

 

Below you’ll find the documents, support tools and training to help you comply with the 2017 CoC standard:

2017 CoC documentsSelf-assessmentTrainingOther languages

Download the documents here:

2017 CoC Standard:

2017 CoC Standards Guidance:

Assessment Manual 2018:

2017 CoC self-assessment:

The self-assessment workbook (excel file) can be downloaded from dropbox (using the button below). It can be used by both MAC and PCs. If you cannot download from dropbox or have any issues or questions, please email Maria using training@responsiblejewellery.com 

Outsourcing contractor assessment:

The outsourcing contractor assessment workbook (excel file) can be downloaded from dropbox (using the button below). It can be used by both MAC and PCs. If you cannot download from dropbox or have any issues or questions, please email Maria using training@responsiblejewellery.com 

Training on the new CoC:

We hope to improve content over the next few months, such as adding images, photos and re-working content to make it more digestible to understand. Any comments or feedback  please email training@responsiblejewellery.com

french flag French translations:

2017 CoC Standard:
2017 CoC Standards Guidance:

2017 CoC self-assessment in French:

The self-assessment workbook (excel file) can be downloaded from dropbox (using the button below). It can be used by both MAC and PCs. If you cannot download from dropbox or have any issues or questions, please email Maria using training@responsiblejewellery.com 

Outsourcing contractor assessment in French:

The outsourcing contractor assessment workbook in Italian (excel file) can be downloaded from dropbox (using the button below). It can be used by both MAC and PCs. If you cannot download from dropbox or have any issues or questions, please email Maria using training@responsiblejewellery.com 

Italian flag Italian translations:

2017 CoC Standard:
2017 CoC Standards Guidance:

2017 CoC self-assessment in Italian:

The self-assessment workbook (excel file) can be downloaded from dropbox (using the button below). It can be used by both MAC and PCs. If you cannot download from dropbox or have any issues or questions, please email Maria using training@responsiblejewellery.com 

Outsourcing contractor assessment in Italian:

The outsourcing contractor assessment workbook in Italian (excel file) can be downloaded from dropbox (using the button below). It can be used by both MAC and PCs. If you cannot download from dropbox or have any issues or questions, please email Maria using training@responsiblejewellery.com 

 

Principles on ​Re-Certification validity dates:

These principles are designed to encourage that member​s’ certifications remain continuous​ during re-Certification.

All Certificates become active from the date of receipt of the audit report by the RJC management team. When audit reports are not sent in a timely manner, this can result in gaps between subsequent Certificates. In response to this, the guiding principles below have been agreed by the RJC Board.

To facilitate audit reports are received by the RJC on time, we encourage members to schedule their re-Certification audits a few months in advance of when the audit is required to ensure auditor availability, and to review and approve draft audit reports provided by the auditor in a timely manner. 

Receiving audit reports on time:

If a re-Certification audit report is received on time, i.e. within 3 months before or 3 months after the members’ re-Certification deadline, the RJC will issue a new Certificate with a start date which is seamless with the expiry date of the old Certificate. This means if a member is due for re-Certification on the 31st December 2016, the RJC will accept audit reports from 30th September 2016 up to 30th March 2017 and during this time, issue a new Certificate beginning 1st January 2017.

Receiving audit reports late:

If an audit report is received by the RJC more than 3 months after the expiry of the current Certificate, the RJC Management team reserves the right to issue the new Certificate on the day the report is received, thereby resulting in a gap between Certificates. In addition, the expiry of the new Certificate will remain the same i.e. if a member is due for re-Certification on the 31st December 2016 and the audit report is submitted to the RJC on 25 April 2017, the new Certificate may be dated to begin on 25 April 2017 but still expiring on 31st December 2019. Please note that the start and expiry dates of each certificate are listed on the member’s listing on the RJC website.

Receiving audit reports early:

If an audit report is received by the RJC more than 3 months before the expiry of the current Certificate, the RJC Management team reserves the right to issue the new Certificate valid from before the expiry of the old Certificate. I.e. if a member is due for re-Certification on the 31st December 2016 and the audit report is submitted to the RJC on the 10 August 2016, the new Certificate may be dated from the 10 August 2016, and be valid until 10 August 2019.

Example: An RJC member is due for Re-Certification on the 31st December 2016:

In accordance with RJC values, these guiding principles will be applied on a case by case basis by the RJC Management team to ensure fairness and the integrity of the RJC Certification system.

Please note: if there’s a gap in CoC certification, the member will not be able to sell any material as CoC material until the re-certification has been complete. This may entail stockpiling CoC eligible material to sell as CoC material only when re-certified.

Please email training@responsiblejewellery.com in case you have any questions or see the Contact Us page for other contact details.

 

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