Step 1 – Self-assessment

The self-assessment workbook helps members self-assess their performance against the RJC Code of Practices (COP). It is like an internal audit you conduct of your business, to help you prepare for the third party independent audit needed to achieve RJC certification.

What is it?Why should we do it?Documents and guidanceVideo

What is the RJC self-assessment?

  • The exercise helps you prepare for the audit by carrying out a self-assessment against the RJC COP available in the Document Download Centre on the right.
  • If you do not conform with any particular provision, you will need to review your systems to bring them into conformance before the audit: the RJC can help, see contact details below.
  • When completing this workbook you are asked to rate any non-conformances you find as either 'major' or 'minor'. Major non-conformances apply to situations where your business has not identified and not implemented legislative or regulatory requirements relevant to the COP, and/or there has been an inadequate attempt to fix the situation, and/or this situation has the potential to result in an imminent risk to workers, the community or the environment. Minor non-conformances apply to situations where there is no imminent risk to workers, the community or the environment and some attempts have been made to fix the situation.
  • RJC recommends that you also carry out a risk assessment for all applicable areas of the COP, to understand the risks facing your business and help you conform with many COP provisions.
  • Please ensure you do this with adequate time to fix any areas of non-conformance. We recommend at least three months to complete the self-assessment.

The self-assessment helps you to:

  • Define your certification scope, by identifying those parts of your business which actively contribute to the diamond and/or gold jewellery supply chain.
Certification scope definition: The certification scope is defined by you, the member, and must cover all entities/facilities that are: – owned or controlled by your organisation; and – actively contribute to the diamond and/or gold jewellery supply chain. Any facility or business activity that meets both of these criteria MUST be included in the certification scope.
  • Review your business practices against the requirements of the RJC COP. This provides you the opportunity to identify any areas where you don’t fully meet the requirements of the COP and address them in advance of the audit.
  • Collate all the relevant documentation and identify key employees which the auditor may want to see during the audit, helping the audit to be more efficient and effective

The RJC Standards Guidance document - available in the Document Download Centre to the right of this page and with links to specific provision-only pages in the self-assessment workbook itself - provides background on the intent of each provision in the COP and includes a suggested management approach to support conformance. The suggested approach generally includes:

  • Carrying out a general risk assessment to understand relevance to your business
  • Setting out roles and responsibilities for personnel in your business to implement the provisions
  • Develop policies and procedures to clarify how the provision will be implemented
  • Record keeping
  • Training for relevant employees

These are only suggestions and members may of course adopt different management approaches, appropriate to their own business and circumstances. The key is to have an effective approach in place. Auditors will look for evidence that the approach used by the business can consistently deliver the requirement of the standard. Please go to the COP training page for more information and guidance.

The new self-assessment is much more streamlined and to the point, with examples of compliance that really help smaller companies like ours” - Olivier Duran, Dany Avlas Diamonds, RJC Member

COP Self-Assessment workbook

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Please note:

  • If you decide not to do the self-assessment, audits may be more time consuming, expensive, and have a much greater likelihood of finding non-conformances.
  • Your auditor will not be able to help you prepare for your RJC audit as this would be a conflict of interest.
  • You are able to complete the self-assessment without the need for a consultant, the RJC has a dedicated Training Manager, Maria Mursell who is on-hand to help you complete the self-assessment and prepare for your audit. Simply call +44 (0)207 321 0992 or contact Maria via email using the button below.

Frequently asked questions

Do I have to conform with every provision in the COP?
Are some provisions more important than others?
If I abide by the law, do I automatically conform to the RJC COP?
Do I have to develop a different policy for each RJC COP provision?
Must all my processes and systems be documented?

Need some help?

The RJC has a dedicated Training Manager, Maria Mursell who is on-hand to help you complete the self-assessment and prepare for your audit. Simply call the RJC London office on +44 (0)207 321 0992 or click the button below to get in touch with her via email.

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