Step 6 – Re-certification

You'll need to be re-certified at the end of your certification period.

At the end of the certification period, you will need to carry out a re-certification audit to renew your company's certificate and RJC membership. This process starts again at Step 1 if the certification cycle, though as you would have already conducted an RJC audit, the process should be easier and quicker.

You should review your previous self-assessment and consider:

  • Have there been any changes to the organisational structure?
  • Are there new entities to be added or entities to be removed from your Certification Scope? Reminder - The Certification Scope is everything you own & control and actively contributes to the diamond and gold jewellery supply chain
  • Have there been any changes to internal policies & procedures?
  • Have there been changes to applicable law?
  • Have all previous non-conformances been rectified to prevent these non-conformances from recurring?

Please note the information you'll need to provide your auditor when being re-certified:

  • Your previous audit report
  • Your CAP from your previous audit
  • Your completed self-assessment
  • Any changes to your scope - with confirmation from RJC as necessary
  • Any other information needed to identify your certification and audit scope.

Principles on ​Re-Certification validity dates:

These principles are designed to encourage that member​s' certifications remain continuous​ during re-Certification.

All Certificates become active from the date of receipt of the audit report by the RJC management team. When audit reports are not sent in a timely manner, this can result in gaps between subsequent Certificates. In response to this, the guiding principles below have been agreed by the RJC Board.

To facilitate audit reports are received by the RJC on time, we encourage members to schedule their re-Certification audits a few months in advance of when the audit is required to ensure auditor availability, and to review and approve draft audit reports provided by the auditor in a timely manner. For more information on your RJC audit and preparing for it, please see 'Step 2 - Audit'.

Receiving audit reports on time:

If a re-Certification audit report is received on time, i.e. within 3 months before or 3 months after the members’ re-Certification deadline, the RJC will issue a new Certificate with a start date which is seamless with the expiry date of the old Certificate. This means if a member is due for re-Certification on the 31st December 2016, the RJC will accept audit reports from 30th September 2016 up to 30th March 2017 and during this time, issue a new Certificate beginning 1st January 2017.

Receiving audit reports late:

If an audit report is received by the RJC more than 3 months after the expiry of the current Certificate, the RJC Management team reserves the right to issue the new Certificate on the day the report is received, thereby resulting in a gap between Certificates. In addition, the expiry of the new Certificate will remain the same i.e. if a member is due for re-Certification on the 31st December 2016 and the audit report is submitted to the RJC on 25 April 2017, the new Certificate may be dated to begin on 25 April 2017 but still expiring on 31st December 2019. Please note that the start and expiry dates of each certificate are listed on the member's listing on the RJC website.

Receiving audit reports early:

If an audit report is received by the RJC more than 3 months before the expiry of the current Certificate, the RJC Management team reserves the right to issue the new Certificate valid from before the expiry of the old Certificate. I.e. if a member is due for re-Certification on the 31st December 2016 and the audit report is submitted to the RJC on the 10 August 2016, the new Certificate may be dated from the 10 August 2016, and be valid until 10 August 2019.

Example: An RJC member is due for Re-Certification on the 31st December 2016:

In accordance with RJC values, these guiding principles will be applied on a case by case basis by the RJC Management team to ensure fairness and the integrity of the RJC Certification system.

If you have any questions at all, please email training@responsibl​e​j​